TO:  ALL PATCH SPRINT PARTICIPANTS

FROM:  Greg and Tim

FINAL NOTICE FOR THE 2009 PATCH SPRINT

 

PRE-RACE

REGISTRATION:   If you have not already done so, payment must be made prior to the race. Friday evening is preferred; a registration booth will be set up at the race expo. Cash and personal checks are accepted.  At that time you will receive your race packet, consisting of your number, T-shirt, safety pins and more.  In the event that registration is full, you are welcome to give a small donation and watch the race.  However, if the event is full, chances are very good that lodging and meals have also reached capacity.

WAIVER FORM:   The Patch Sprint is staged on both private and public land.  The event can be dangerous; in the past, some people have gotten lost.  Therefore, all racers and trekkers must sign a Òwaiver liabilityÓ sheet.  You can help us by downloading the form in advance, signing, and E-mailing it back.  (DOWNLOAD form here)

LODGING:  being provided by Pok-O-MacCready camps is for REGISTERED PARTICIPANTS ONLY. 

     Accommodations have been assigned for requesting registrants, who will receive a separate policy letter.  Lodging is available for the evening of Sunday (5/24), only if you are planning to take part in SundayÕs Alumni Work project (see below).  If you are not assigned housing, but wish to stay at camp, please contact us immediately. 

You are free to make off-campus housing arrangements, but your assigned housing assignment will be the only camp facility available for your use.

In accordance with camp regulations, alcohol will not be permitted on Pok-O-MacCready property.

PRE-RACE MEAL:  A free pasta dinner will be held on Friday at 7:00pm at Pok-O-MacCreadyÕs Robinson Hall, preceded by a Race Expo, beginning at 6:00.  This is also a good time to pay outstanding fees, receive your race number, and check the information board featuring course maps, photos, products, raffle information, past results and last minute notices. 

Weigh-In for Clydesdale Racers will take place Friday evening.  If you fail to exceed 200 pounds, you may be switched to the division of your choosing.

SATURDAY BREAKFAST:  Complimentary bagels, cream cheese, juice and fruit will be served in Robinson Hall from 7:00-8:45am.

VOLUNTEERS: Will be contacted individually on regarding specific duties.  Please join us on Friday evening at 8:00pm for a volunteer meeting or, at the very latest, Saturday morning by 7:30am, prior to Start #1.

 

THE RACE

 -EARLY BIRD START  - for requesting Trekkers:  is scheduled for 7:30am.  Participants are responsible for their own race timing.

-START #1 - for Trekkers, and other selected racers :  If you have not done so beforehand, please check in at the start no later than 7:45am.  The start will be at precisely 8:00am!

 -START #2 - for WomenÕs Open, and general racers:  If you have not done so beforehand, please check in at the start no later than 8:45am.  The start will be at precisely 9:00am! 

 -START #3  - for Elite racers:  If you have not done so beforehand, please check in at the start no later than 9:45am.  The start will be at precisely 10:00am! 

 -START #4 - ÒKINDER-SPRINTÓ:  Will start at 11:00am at the base of Mt. Pok-O-Moonshine.  Late Registration will take place Saturday morning at the Patch Sprint start, or at approx. 10:45am at the base of Pok-O.  All racers must have a designated chaperone (although chaperones are welcome to supervise multiple racers).

AID STATIONS: Along the course will feature water, Kobakathon, cookies, candy, Cliff Shots, fruit.

ALL PARTICIPANTS:  Must pay their fees and complete a waiver form prior to receiving a race numberÉ.Must have their RACE NUMBERS visible (This is essential for timing and private property access).    

Please make arrangements to have your personal gear (no more than five pounds) brought to the finish, on the summit of Pok-O-Moonshine.  If you cannot make arrangements for this, please see Greg Henderson (NOTE- Trekkers are responsible for carrying their own gear)É. Remember to either carry all empty food and beverage containers, or dispose of them at the next garbage bag along the courseÉ It is advised that you wear a watch and keep track of your own summit splits in the event of a race timing breakdown.  Check with us for the official race time.

 -WE STRONGLY ADVISE PARTICIPANTS NOT INTIMATELY FAMILIAR WITH THE ENTIRE COURSE TO OBTAIN AND CARRY DETAILED DIRECTIONS.

 * Race number assignments are based on most recent Patch Sprint placing.

DIRECTIONS:   112 N. Reber Road, Willsboro, NY.  (See MapQuest) 

PARKING:   Please use the large lot (CPL) at the start of the race course rather than parking on the street.  For anyone planning on bringing a vehicle to the base of Mt. Pok-O-Moonshine:  Park your car on the road beyond (South of) the fence and proceed directly to the hiking trail.  Although the State Park is not open, we do not know if any parking/trespassing restrictions are in effect.

SPECTATORS, et al:  All guests, spectators, and volunteers relieved of their duties should make arrangements to be on top of Pok-O-Moonshine by 11:20am.  The first ÒKinder SprintersÓ should be at the finish shortly thereafter, with other runners and trekkers arriving between 11:45am -1:30pm. Car-pooling and ride coordination is suggested.  During the race, the 1812 Homestead makes for a fine viewing area.

 

 POST-RACE

PARTY #1:  We hope that, as a courtesy, all participants will remain on top of Pok-O-Moonshine until the final ÒPatch SprinterÓ has completed the course.  On top, there will be an unofficial award presentation, food, drink, a group photograph, and a sweeping view of the entire 12-mile Patch Sprint course. 

 *** Summit Group photo is scheduled for 1:30pm. ***

RETURN TO CAMP:  Courtesy vans will depart from the base of Mt. Pok-O-Moonshine, returning to Pok-O-MacCready.  Shuttle will run approximately every 20 minutes between 2:30-4:15pm.

PARTY #2:  A barbecue dinner will start at 6:00pm at Robinson Hall.  Non-registered guests are welcome, for a fee of $5.  Featured events include a Barbecue, raffle, awards, giveaways and a slide show. This will be an alcohol-free event.

PARTY #3:  All registered participants are invited to an Òafter-hoursÓ party at Willsboro Point.  Start time:  Approximately 9:00pm.  Guests are welcome.  The party is at a private residence; Persons under 21 may neither drink, nor be given alcohol.

PROTESTS and COMPLAINTS:  Must be brought to our attention no later than 3:00pm on Saturday.  The race committee will try and resolve all issues as soon as possible.

POK-O-MacCREADY ALUMNI WORK DAY  will be held Sunday, May 24, following a 9:00 breakfast.  This semi-annual event has been purposely scheduled and cross-promoted in conjunction with the Patch Sprint.  Camp Director Sharp Swan will lead us in a selection of group projects.  Our thanks, in advance, to those who have signed up.  As Pok-O-Macready is generously offering its facilities and services for our race, your support- if even only for a few hours- would be greatly appreciated by both camp, and the Patch Sprint committee.  Breakfast and lunch will be served, and an informal social will follow.

GOLF TOURNAMENT:  An informal golf outing is planned for Sunday, May 24, 3:00pm at the Willsboro Golf Course.

IN CASE OF RAIN:  The Race/Trek will go on as scheduled.  Lightning/thunder may compel the postponement or cancellation of the race.

OFFICIAL RESULTS:  Will be posted on the Patch Sprint web site by Tuesday, May 26, if not sooner.

FOR MORE INFORMATION:  We urge you to check the web site and click on ÒEVENT INFOÓ, ÒFAQÓ and ÒBREAKING NEWSÓ.

 

If you have any questions, please contact us at: patchsprint@yahoo.com

  

GOOD LUCK TO ALL 2009 PATCH SPRINT PARTICIPANTS!